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Thank-You Letter: Purpose
After the interview, write a thank-you letter to the interviewer within two business days.
The purpose of this letter is to show appreciation for the employer’s interest in you. If more than one person have interviewed you, send thank-you letters to each of them.
A thank-you letter gives you an opportunity to restate your interest and remind the employer of your qualifications. If you thought of something you forgot to mention in an interview or in a previous letter, mention it now. Follow up with any information the employer may have asked you to provide.
Thank-you letters demonstrate that you have good manners. They should be short: three paragraphs at the most. Don’t try to market yourself again. A thank-you letter just reinforces what you have already said.
Thank-You Letter: Format
Your Name
Address City,
State, Zip Phone
E-mail
Date of writing
Name Company
Street Address
City, State, Zip
Dear Mr. A:
(Always make an effort to address a letter to a person by using his/her name rather than a job title.)
In the first paragraph, thank the potential employer for the service he performed. Express your enthusiasm about the event and what it meant to you (for example, the employer interviewed you).
In the second paragraph, restate your point and your continuing interest. Include any information you forgot to mention during your interview. Emphasize a particular quality or accomplishment that would show you at your best.
In the closing paragraph, briefly thank the employer again. Express confidence in your ability to move forward because of the action the employer performed. State that you look forward to hearing from the employer and give a specific date if you plan to follow up with a phone call.
Sincerely, [Your signature]
Your name [typed]
Thank-You Letter: Sample Starts
Starting the First Paragraph
Just a quick note to thank you for speaking with me. (conversational)
It was great talking to you! (conversational)
It was a pleasure to meet with you and your colleagues, (slightly formal)
Thank you for the opportunity to meet with you and discuss the possibility of employment, (slightly formal)
Thank you so much for your time and advice last week, (slightly formal)
It was very helpful to me to learn so much about your company, and I wanted to thank you for the information, (slightly formal)
I appreciate our meeting this morning and your insight into the position for which I am applying, (formal)
It was indeed a pleasure meeting with you and discussing the goals of your company, (formal)
Starting the Second Paragraph
I was so happy to hear that you are considering me. (conversational)
Your ideas are terrific and I liked the way you explained the company’s philosophy, (conversational)
I was particularly impressed with your company’s goals, (slightly formal)
On your advice, I have taken steps to research your company, (slightly formal)
Your comments gave me a good understanding of the duties involved, (slightly formal)
As mentioned during the interview, I will check the information further, (slightly formal)
Next week, I will be in contact with you again to explore the possibility of employment, (formal)
In answer to your question about my experience, allow me to demonstrate my abilities, (formal)
In addition to my qualifications and experience, I will bring excellent work habits and judgment to this position, (very formal)
Starting the Third Paragraph
Thanks again, Denise! (conversational)
They say the right job not only sounds right but feels right, (conversational)
Again, thank you for your hospitality during our meeting, (slightly formal)
I came away with a new enthusiasm for both my career and your company, (slightly formal)
I will stay in contact with you in the hope that there may be an opportunity to discuss my experience further, (formal) As I understand, you will contact me within a week regarding our next meeting, (formal)
Please let me know if you have any questions. I expect to hear from you at your earliest convenience, (formal)
Thank-You Letter: Sample
Richard Tristate
100 Main Street Jones,
PA 19044 (215) 111-1234
(home)
[email protected]
July 8, 20xx
Mr. Samuel B. Blanko Blanko
Company Three Bridge Plaza,
Suite 500 Smith, PA 19004
Dear Mr. Blanko:
Thank you for interviewing me. It was a pleasure to meet you, and I was impressed with your corporation and the type of services it provides.
Your comments gave me a good understanding of your business and your expectations for the candidate you are seeking. I am confident that my background and experience, and my ability to analyze in detail, could be very useful to the Blanko Company.
If you were to offer me this position, I believe that I could provide services that would meet the high standards of your corporation.
I look forward to talking again with you soon.
Very truly yours,
[signature] Richard Tristate
Follow-up Letter: Purpose
A follow-up letter is sent to an employer after sending your resume for review or after you have made contact with a company. The purpose of the follow-up to an interview is to remind the employer of your interest and to keep your name fresh in his mind.
The purpose of a follow-up letter is to say that you are still interested in the job. It could also inquire about the status of your application and offer to provide additional information that may help in the evaluation of your qualifications. It may also encourage the employer’s response.
In the follow-up letter, your introduction will mention either your resume submission or a previous conversation regarding the position. It should include a few key points that make you qualified for the position. The ideal follow-up letter will be short, concise and to the point.
It’s a good idea to send a follow-up letter if you have not heard from the company within 1-2 weeks after contact.
It is possible to send a follow-up letter after an interview and after a thank-you letter if you have not heard anything from the company after a reasonable length of time. You would want the follow-up letter to arrive during the employer’s decision-making period.
Follow-up Letter: Format
Your Name
Address City,
State, Zip Phone
E-mail
Date of Writing
Name Company
Street Address City,
State, Zip
Dear Mr. В.:
In the opening paragraph, thank the interviewer for their time and for allowing you to learn about the position. Mention your resume submission, if this is the case.
In the second paragraph, give your personal view of your interview or visit. Write about your impressions of the company. You may want to point out any new information that you learned about the company during your visit. If there is any new information about your education or work experience that you believe would be helpful, give those as well.
In the final paragraph, be positive. The letter’s intent is to show the interviewer that you are thorough, courteous, efficient and, most importantly, that you are sincerely interested in the job. It is likely that sending this letter will set you apart from the crowd.
Close the letter with contact information and a willingness to be contacted.
Sincerely,
[Your signature]
Your name [typed]
Follow-up Letter: Sample Starts
Starting the First Paragraph
It was great to meet with you two weeks ago. I wanted to tell you again how interested I am in the job. (conversational)
I truly enjoyed our discussion during our meeting. I had almost forgotten how stimulating business luncheons are. (slightly formal)
Thank you for acknowledging receipt of my resume, (slightly formal)
I was interested to hear that your firm is considering ways to acquire more capability regarding business transactions, (formal)
I am writing to inquire about the status of my application for employment, (formal)
My interest in pursuing a position with your company has increased following my recent visit to one of your research centers, (formal)
Starting the Second Paragraph
Have you had a chance to look over the materials I sent? (conversational)
Your ideas and your philosophies on the business of advertising are very… (conversational)
My career has been in computer science with a strong background in some other areas, (slightly formal)
Even though I had the opportunity to tell you a little about my background, the enclosed resume has more detail, (slightly formal)
Since you indicated I would be considered for the position, I have enclosed a summary of my recent career accomplishments, (formal)
I am most impressed with your research commitment and the quality of your work for the consumer, (formal)
I would also like to inform you that I am available immediately, (formal)
Starting the Third Paragraph
Bill, I will call you early next week after you have had a chance to review my resume, (conversational)
Thanks again. Your company’s atmosphere really impressed me. (conversational)
I will call your office on Tuesday to see if your schedule permits us to meet briefly, (slightly formal)
Thank you for inviting me to visit your office. I look forward to meeting with you again, (slightly formal)
If you would like any additional information, or if you have questions, please contact me at the above number, (formal) Please let me know if you should require further information. I look forward to hearing from you regarding an interview, (formal)
I can make myself available for any further discussions of my qualifications that may be needed, (formal)
Follow-up Letter: Sample
Michael Forest
22 Farmhouse Ln.
Fieldstone, NY 01096 (222)
212-2121
[email protected]
May 3, 20xx
Mark Kidman
Terra, Inc.
212 Long Winding Road
Woodstock, NY 11122
Dear Mr. Kidman:
It was a pleasure speaking with you regarding employment opportunities. As we discussed, I am interested in bringing my experience to your organization. Please consider my qualifications if an opening becomes available. I have enclosed several copies of my resume, so feel free to give them to colleagues who may be interested.
Throughout my career, I have learned that providing quality services can mean the difference between success and failure. I have dedicated my work to providing these services. I hope you will consider my years of experience in the field, my strong commitment, and my successful execution of plans.
If you are interested in a candidate with strong credentials, please call me at the above number. I am available for a meeting at your convenience.
Thanks again for your time and assistance.
Sincerely yours,
[signature]
Michael Forest
Acceptance Letter: Purpose
Use this letter to accept a job offer. The acceptance letter for a job offer is one of the most pleasant letters to write.
Your letter should confirm the terms of your employment (especially, job title and salary). It should repeat clearly anything discussed between you and the organization or the person offering you the position, including starting date. It is making your relationship official.
Send an acceptance letter as soon as you are absolutely sure that you want to accept the job offer. If you need more than two weeks to decide whether or not to accept an offer, telephone or write the person making the offer and ask for an extension of time to decide.
Accept the job gladly but be careful not to be overconfident.

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